Address Book Categories

ATPmail Categories is a powerful tool which uses your address book to recognize and act on incoming email. Each contact in your address book can be assigned a Category, and each Category can be assigned a color and a folder. If incoming mail is from someone in your address book, the sender's Category will determine where the mail will be placed and what color it will be identified with.

Color Coding - lets you see which mail comes from people already in your address book. This is a great first step for identifying spam and keeps you from accidently deleting an email from someone you know. Each Category can have a unique color to further identify the mail.

Folder Sorting - automatically sorts incoming email based on the Catgory of the sender. When new mail arrives, a popup message will tell you which folder the mail is in. This can be used in several ways to manage your mailbox.

• White list

  Categories can be set up so that only mail from people in your address book enters your Inbox. All other mail can placed in a different folder. Most of the email that we want to recieve comes from people we know, so this method works to group the spam together in one folder.

• Simulate Multiple Accounts

  Using the folder-sorting capabilities of ATPmail Categories, you can make a single email address act like multiple accounts.

  Categories allow you to group the contacts in your address book based on your relationship with the contact (e.g., "Friends", "Work", "Online Vendors"). By assigning folders to your Categories, each group of contacts will be automatically placed into the corresponding folder.

  ATPmail's email notification will always tell you which folder new mail has been placed in, so you'll know what the email is in relation to, before you even see it.

Mailbox Right-Click Menu   top of page

Right-clicking on a message in your mailbox will open a menu with several powerful functions. These functions can act on the email you click on without opening the message.

• Search For Other Mail From Sender - displays all mail in your mailbox either from or to the sender of the email. Results are displayed in your mailbox, categorized by folder.
• Add/Edit Contact Info - opens the Edit Contact screen for the sender of the email. If the sender is not already in your address book, an entry will be created. If the sender is found in your address book, you will be able to edit the contact information you have.
• Needs Response - marks message and copies into "Needs Response" folder (see below). Option becomes Remove Needs Response if message is already marked.
• Block Sender - allows you to create a spam filter based on the email of the sender.
• Block Subject - allows you to create a spam filter based on the subject of the subject.
• View Raw Email - see below

View Raw Email   top of page

This allows the user to preview possible virus-laden or spam email, without processing the email, sending tracking messages back to senders, or displaying unpleasant images. This view shows all headers, and gives users a sneak peak at the contents, so they can decide whether to process the email regularly or not. This truly takes the fear out of opening any message you receive.

This feature is accessed by right-clicking on any message in your mailbox.

Automatic Compose Save   top of page

ATPmail Pro takes special care to make sure that you don't inadvertently lose an email you are working on. Whenever the compose window is closed with a working email on the screen, you are prompted as to whether or not you want to save the message you were working on. This applies whether you explicitely close the window, or when you are logged out of ATPmail.

Automatic Address Book Entry   top of page

This feature saves users time by automatically adding outgoing email addresses to the address book. It even figures out the first and last name, if it is provided in the email. This feature can be turned off if desired.

Email Needs Response   top of page

Sometimes an email arrives which needs a response, but you're not ready to write back right away. If you don't do anything with it immediately, it's bound to get buried under new mail that arrives, and it's easy to forget about it.

That's where the "Email Needs Response" function comes in. This function will mark messages ( ), as well as copy the message into a special "Needs Response" folder. Open the "Needs Response" folder and you will see a list of these messages. When you reply to an email, it will be removed from this list. When all messages in the folder are gone, the folder will dissappear.

Email can be marked using the Needs Response button, or through the right-click menu of the email.

Email can be unmarked by opening the "Needs Response" folder and deleting the email or through the right-click menu. In either case, the email will not be moved to the Trash, only removed from your "Needs Response" folder.

Attach Email to Task   top of page

If an email includes information about a task, it doesn't just belong in your mailbox, it belongs in your task list.

ATPmail gives you the ability to attach emails to a task which will show up in your calendar. ATPmail doesn't just attach the text of the message, but the whole email, attachments and all. Tasks are easier to keep track of than individual emails, because you decide what the subject is, and tasks are there when you need them. Plus, one task can contain multiple emails.

ATPmail gives you several way to attach an email to a task, either creating the task from scratch, or adding the email to an existing task.

Easy Email Searching   top of page

ATPmail can search the email in your mailbox by the sender, the subject, or the body of the email message, right from the main page, with search results categorized by folder location. A unique search option in ATPmail is "Search For Other Mail From Sender", which is on the right-click menu of the mailbox and shows all email sent to or received from the selected sender. This option is a quick way to see the entire history of your correspondence with the sender on a single page.

Easy Address Book Search   top of page

Whether you are reading mail, or composing an email, ATPmail Pro makes it easy to search and use your address book, without opening the whole book.

From the compose screen, click on "To", Cc", or "Bcc", and you can easily search your address book. When you find the email you want, simply click on it and it will be entered into the correct field.

If you are reading an email, and you want to see or change the information you have on the sender, use "Add/Edit Address Book Entry" from the right-click menu of the mailbox, and a new window will open where you can view or edit the information.

From the main window, you can search your entire address book, and results will be displayed in a separate window. The results will list all matching contacts and will include all the information you have on the contacts, including email, phone number and address.

Message Reply & Forward Marking   top of page

When an email is replied to or forwarded, the original email is marked with either an or symbol. This enables the user to view which emails were sent to others. In addition, clicking on the symbols will display the message that was sent, meaning that users do not have to search their "Sent" folder to determine whether they responded to an email and find out what they said in the email.

In-Line Help   top of page

Throughout ATPmail Pro, you will find help icons (). Clicking on the icon will display a message describing nearby functions. With ATPmail's in-line help, you don't need a tutorial, because the answers you need are right there where you need them.

Spam Filters   top of page

The "Spam Filter Button", shown to the left, makes creating a spam filter based on an email address as easy as selecting the email and pressing the button. This button can work on multiple emails at a time. You'll see the email addresses ATPmail plans to block, so you can edit the criteria before they're added.

Spam filters will never act on someone in your address book, so you never have to worry about these filters deleting email from people you know.